Assistant Company Secretary (Part-Time)
Sydney
3–4 days per week (flexibility around board dates essential)
Overview
Our client are a purpose-driven financial services organisation focused on managing a specialised investment vehicle designed to deliver long-term value and sustainability. Their team supports the delivery of critical investment outcomes with strong governance, compliance, and ethical standards at the heart of everything we do.
We are seeking an experienced Assistant Company Secretary to join the Legal and Governance team in a part-time capacity. This role plays a key part in supporting the Board and Committees, maintaining strong governance frameworks, and ensuring compliance with statutory and regulatory obligations.
The successful candidate will be highly organised, detail-oriented, and comfortable managing board and governance processes to a high standard. The role offers flexibility, with a core presence ideally across Tuesday, Wednesday, and Thursday, and some variation as needed around board meetings.
Key Responsibilities
- Provide high-quality company secretariat support to the Board and Committees, including drafting agendas, preparing and distributing papers, and taking accurate minutes.
- Maintain statutory registers, corporate records, and governance documentation in line with legal and regulatory requirements.
- Coordinate board and committee meetings, ensuring efficient organisation and compliance with governance best practice.
- Manage timely lodgement of filings and regulatory reports (ASIC, Austrac, etc).
- Maintain and update governance policies, charters, and procedures in line with changing requirements and board expectations.
- Support Directors and senior leadership with governance advice and secretariat support.
- Liaise with key external stakeholders, including trustees and regulatory bodies.
- Maintain a central governance record and support effective use of the Diligent board portal.
About You
- Minimum 5 years’ experience in a company secretarial or governance role.
- Strong understanding of corporate governance, the Corporations Act, and ASIC regulatory requirements.
- Comfortable preparing board papers, taking minutes, and attending meetings.
- Confident using board management software – experience with Diligent preferred.
- Excellent communication and interpersonal skills – able to work with stakeholders at all levels.
- Highly organised with strong attention to detail and the ability to manage competing deadlines.
- Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint).
- Membership with GIA or ICSA (or working towards) is desirable.
Personal Attributes
- Professional and trustworthy.
- Proactive and solutions-focused.
- Strong sense of accountability and ownership of responsibilities.
- Able to work both independently and collaboratively.
- Calm under pressure, with a flexible approach to work and changing priorities.
This is a great opportunity for a governance professional looking for meaningful part-time work in a high-performing team. You’ll play a central role in supporting strong governance outcomes and contribute to the effective running of the organisation.
